Facilities & Maintenance Manager

Reporting to:         Director of Housing

Hours:                    Full Time, 37.5 hrs/week

Salary:                    £28, 832

 

Context: The facilities and maintenance department is responsible for all property management and facilities services on behalf of the Association including delivery of the facilities and maintenance strategy.

 

Job purpose: 

  • To provide competent support to facilities & maintenance staff.  The post holder will report to the Director of Housing and will be the primary point of contact for Health, Safety and Compliance within housing.
  • The Facilities Manager will take a lead role in the provision of safe and compliant in house and outsourced planned, cyclical and reactive maintenance services across Association properties.
  • Provide operational leadership, management and development to a team of direct reports including caretakers and cleaners
  • They will collaborate and support the Director of Housing & the team in the development and delivery of the facilities and maintenance strategy.
  • Ensure all aspects of the organisation’s facilities management and premises are managed safely and in line with legislation.
  • Manage facilities staff to ensure the cleanliness, safety and security of the buildings and grounds at all times and the safety of residents and service users
  • Oversee maintenance tasks as part of the pre-planned and reactive maintenance schedule.

 

Main duties and responsibilities:

 Compliance 

  • Ensure legal & regulatory compliance in relation to property and buildings, including but not limited to; fire safety, electrical testing, asbestos, legionella, lifts & gas safety.
  • Maintain an up to date knowledge of relevant health and safety legislation and best practice.
  • Provide updates on a monthly basis on all new or amended Health and Safety legislation within housing related issues to all relevant staff as appropriate.
  • Lead in creating and maintaining a climate in which individuals feel safety has high value and that they are clear about responsibilities, safety aims and objectives within housing.
  • Monitor the compliance with the Health and Safety Policy and procedures and formally advise managers on areas of non-compliance, escalating to the Executive Team where necessary.
  • Oversee the Associations maintenance plan and advise on procedures required to ensure the association operates within the law
  • Manage all health and safety matters within housing, including but not limited to; overseeing the establishment and review of risk assessments, monitoring records of actions taken and implementing over-arching monitoring and testing arrangements with contractors and tenants.
  • Ensure procedures are in place associated with all facilities legal and other obligations including fire safety, building, structures, building accessibility, mechanical and electrical building engineering services.
  • Ensure accurate records are held on all compliance matters, establishing and maintaining secure paper and computer held document management systems.
  • Responsible for the programme of internal monitoring and audit of all Health, Safety and Compliance obligations within housing and providing associated compliance reports.

 

Facilities

  • To plan and organise effectively all maintenance and cleaning tasks for all YMCA properties
  • Operate a purchase order and maintenance procedure.
  • Advise the Director of Housing when a job requires an outside contractor. Providing quotes where possible
  • To ensure that all Risk Assessments and Method statements are relevant and kept up to date.
  • To also ensure that all COSHH is controlled to current regulations.
  • To plan and carry out preventative and reactive maintenance work.
  • To liaise with Sub contractors when they are employed on YMCA properties ensuring that all works are inspected and completed to specified standards and compliant to current regulations.
  • Ensure that all fitting and fixtures and kept in a serviceable condition through regular inspections and rota planning
  • Ensure that all ground maintenance tasks are carried out to a high standard and that staff are kept safe from hazards.
  • Ensure close liaison with all other YMCA staff and ensure that all works are recorded through the correct processes and procedures.
  • Ensure that all accidents and near misses are reported and investigated in accordance with associations policies.
  • Review staffing resources and make recommendations ,as appropriate, to the Director of Housing
  • Review and closely monitor all estates-related expenditure to ensure best value is achieved and ensure that all work is delivered in a cost effective and timely manner.
  • Work in collaboration with relevant area managers to draw up maintenance schedules and set routine programmes of work for cleaning and maintenance staff to ensure consistently high standards of hygiene, cleanliness, upkeep and safety of all of the organisations’ buildings and premises

 

Contract Management

  • Review and closely monitor all estates-related expenditure to ensure best value is achieved and ensure that all work is delivered in a cost effective and timely manner.
  • Review heating, electricity and water usage and advise on proposals for reductions in usage
  • To be responsible for the ordering and checking of invoices, monitoring of budgets, and the keeping of stock records of all equipment and tools within the post-holders’ sphere of responsibility, in accordance with policies and procedures.
  • Where external contractors/inspectors are employed, to monitor work and certify that work has been completed satisfactorily
  • Be prepared to deal with out of hour’s emergency call outs
  • Carry out other maintenance duties as considered reasonable by the Association.

 

For the full job description and person specification of this role please click here.

To apply for this role, please send a Cover Letter and CV to recruitment@lincsymca.co.uk